The series contains the books documenting the management of the buildings. The application books note the applicant's name, date received, deposit paid, and room requests, from specific room numbers to which side the room faced (Amsterdam or campus side). There are books on the repair work done and the attending fees for holes in wall, ink stains on table or floor, posters on wall, dirty or soiled wall, chairs broken, cigarette burns in floor, etc. For John Jay Hall, there is an elevator service log. There is a goods received log for packages, boxes, flowers, medicine, books, and other goods from such stores as Wanamaker's, Brill Bros, Bloomingdale's, Brentano's, and Gimbels. There are also record books for when vacant rooms were rented not for the academic year or for the summer session but for short-term stays (in 1928, $1.50 per day, $9.00 per week) known as "transients."
Application Books
Box 4 Folder 3
1908-1910
Room Inquiries and Application Logs
Box 4 Folder 4
Summer Session 1910 and 1911-1912, 1910, 1911-1912
Box 4 Folder 5
Summer Sessions, 1911-1912
Box 4 Folder 6
Summer Sessions, 1912-1914
Box 4 Folder 7
Summer Sessions, 1914-1915
Box 4 Folder 8
Burglary Book, 1924-1931
Box 7 Folder 2
Charge Sheets, 1929-1930
This ledger volume includes the charge sheets for the Men's Residence Halls from July 13, 1929 to June 30, 1930. The sheets list residents, residence hall, room number and fee for the session or semester.
Box 4 Folder 9
Desk Lamp Register, 1923 July -1924 October, 1923
Box 4 Folder 10
Directory by Room by Hall, 1915-1917
Box 4 Folder 11
Goods Received and Signed For, 1929 January -- 1933 June, 1929, 1933
Box 4 Folder 12
Hartley Hall Blotter, 1913
Box 4 Folder 13
Hartley Hall Work Done (Rugs), 1920 March-1920 June, 1920
Box 6 Folder 19
Instructions for Student Clerks, 1933-1938
(Director Herbert B. Howe's memos to student clerks on the procedures at the desk: keys, cash box, mail, parcels, game room, checking-in residents and transient guests, etc. The volume starts in 1933, which according to Howe is "the first year that we have attempted to run the Hall offices with a student personnel.")
Box 4 Folder 14
John Jay Hall Lost Keys and Miscellaneous Complaints, 1929-1931
Includes elevator service log
Box 4 Folder 15
Livingston Hall Storage Book, 1926
Box 4 Folder 16
Maintenance Records, 1923-1932
Lamps, storage, linens, keys, furniture, etc.
Box 7 Folder 1
Papa Nubling, 1935-1937
Office Copy (Herbert B. Howe). A collection of letters, poetry and other writings by Frederick Nubling, better known as Papa Nubling. A colorful and devoted staff member, according Dean Herbert E. Hawkes, Nubling worked at Columbia for 17 years as a manager of the dormitories. His office was located from 1917-1926 in Hartley Hall and from 1926-1934 in Livingston (later Wallach) Hall. Howe collected the writings in a volume and donated the work to Columbiana in 1935. This office copy includes some additional original letters from Nubling to Howe.
Box 4 Folder 17
Repair and Damage Records, 1928-1933
Box 4 Folder 18
Room Repair Fees, 1914-1919
Hartley, Livingston and Furnald Halls
Box 4 Folder 19
Special Addresses of All Kinds, 1920s-1930s
Box 5 Folder 1
Storage Book, 1912-1916 1928, 1912-1916, 1928
Box 5 Folder 2
Summer Session Rooms Rented, 1915-1919
Transients/Short-term Occupants
Box 5 Folder 3
Furnald Hall, 1921-1925
Box 5 Folder 4
Hartley and Livingston Halls, 1922-1923
Box 5 Folder 5
Furnald Hall, 1925-1927
Box 5 Folder 6
Hartley, Livingston and John Jay Halls, 1927-1928
Box 5 Folder 7
John Jay Hall, 1929-1931
Box 5 Folder 8
John Jay Hall, 1931-1933
Box 5 Folder 9
John Jay Hall, 1933-1934