Rare Book & Manuscript Library
 

New York Juvenile Asylum records (Children's Village), 1853-1954

Series II: General Operation Records, 1853- 1950

The General Operation Records form the heart of this collection and pertain to the movement of children though the asylum system. Many of these records contain unique case numbers that were assigned to each child.

The Registers of Children list the age and important characteristics of new arrivals at the House of Reception, such as race, religion, language spoken, and name and address of parents. These records reveal that NYJA housed Catholic and Jewish, as well as Protestant children, and admitted African-American and immigrant youth. Most of these registers contain case numbers and information about the eventual fate of the child: if she was sent to the Asylum, home to family, or out West as an apprentice. Some unusual cases are marked with additional notes.

Social workers created Home Visit Records when they visited the families of children living in the Asylum to determine whether those families could provide a fit home for children. These visits were conducted for children living in the Asylum who had families with a known address. These ledgers do not all follow the same format. Some contain an Admission form and Discharge form on facing pages. A social worker filled out the first of these forms when a child was removed from his home. The facing, Discharge, form was filled out when a child returned home, sometimes years later. Where noted, some ledgers contain only Admission or only Discharge forms. In these cases, each individual page was dedicated to a single child and only contains information about the condition of that child's home, either when she was admitted to NJYA, or when she was released to her family. The ledgers provide a wealth of detail about home life and living arrangements among poor and immigrant New Yorkers in the latter half of the nineteenth century.

Parent Surrender Forms were used when parents or family members relinquished control of their children to the institution. These are brief forms and contain little more than children's names and the names and signatures (or marks) of the parents.

Apprentice Records kept track of older children indentured to homes in the West. The records contain information about the lives and experiences of these children and the families who took them in. Indentured children and the families who housed them reported their progress and satisfaction with placement regularly. The NYJA maintained contact with these children until they reached adulthood, and sometimes afterward, if formerly indentured children remained in contact. The Apprentice Records therefore give an excellent overview of the experience of "orphan train" children.

Transfer Slips record where children were sent (usually to the NYJA) after arriving at the House of Reception.

Applications for Discharge were required of all parents and guardians wishing to retrieve their children from the asylum. The forms record how fit the applicants are to care for a child and whether discharge was granted or denied. Most of the children applied for were discharged to their guardians.

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Register of Children (Alphabetical Index with Case Numbers)



Box 26 "NYJA Register No. 1,", 1858-1888



Box 27 "NYJA Register No. 2,", 1885-1923



Box 39 "Children's Village Index and Register"--Case Numbers 44827-51300, 1926-1950



Box 22 Case Records, 1853- 1854



Box 24 Case Numbers 28576-37035, 1891-1902



Box 20 Case Registers--House of Reception


Box 20 Folder 2 Case Numbers 5705-6567, 1860


Box 20 Folder 3 Case Numbers 6568-7367, 1861 January-December


Box 20 Folder 4 Case Numbers 7368-8323, 1862



Box 23 Folder 1 Case Numbers 8234-9658, 1863- 1864


Box 23 Folder 2 Case Numbers 9485-10508, 1864-1865


Box 23 Folder 3 Case Numbers 10371-12025, 1866



Box 130 Folder 1 Case Numbers 12021-12947, 1867


Box 130 Folder 2 Case Numbers 12943-13838, 1868


Box 130 Folder 3 Case Numbers 13797-15336, 1869-1870


Box 130 Folder 4 Case Numbers 15337-17035, 1871-1873



Box 131 Folder 1 Case Numbers 17036-18354, 1874-1875


Box 131 Folder 2 Case Numbers 18355-19744, 1876-1877


Box 131 Folder 3 Case Numbers 19745-21467, 1878-1880



Box 132 Folder 1 Case Numbers 21468-23520, 1881-1883


Box 132 Folder 2 Case Numbers 23521-25462, 1884-1886


Box 132 Folder 3 Case Numbers 25463-27543, 1887-1890



Box 99 Case Numbers 27486-28131, 1890



Box 82 Case Numbers 28132-28745, 1891



Box 100 Case Numbers 28746-29369, 1892



Box 101 Case Numbers 29370-29938, 1893



Box 102 Case Numbers 29938-30528, 1894



Box 103 Case Numbers 30538-37078, 1895



Box 104 Case Numbers 31079-31741, 1896



Box 105 Case Numbers 31771-32478, 1897 January-September



Box 106 Case Numbers 32479-32686, 1897 September-December



Box 107 Case Numbers 32687-33390, 1898 February-September



Box 108 Case Numbers 33391-33669, 1898 September-December



Box 109 Case Numbers 33670-34574, 1899



Box 110 Case Numbers 34575-35578, 1900



Box 111 Case Numbers 35579-35647, 1900 December



Box 112 Case Numbers 35648-36233, 1901 January-July



Box 113 Case Numbers 36234-36667, 1901 August-December



Box 114 Case Numbers 36668-37264, 1902 January-July



Box 115 Case Numbers 37265-37528, 1902 August-December



Box 116 Case Numbers 37529-37938, 1903 January-July



Box 117 Case Numbers 37939-38172, 1903 August-December



Box 118 Case Numbers 38173-38677, 1904 January-August



Box 119 Case Numbers 39242-39844, 1906-1909



Box 120 Case Numbers 39845-40448, 1909-1911



Box 121 Case Numbers 40449-41050, 1911-1914



Box 122 Case Numbers 41051-41652, 1914-1916



Box 123 Case Numbers 41653-42259, 1916-1918



Box 124 Case Numbers 42260-42863, 1918-1919



Box 125 Case Numbers 42864-43467, 1919-1921



Box 126 Case Numbers 43468-44063, 1921-1923



Box 127 Case Numbers 44064-44337, 1923



Box 25 "Register of Children Sent to the Asylum" (Chronological)


Box 25 Folder 1 Case Numbers 11700s-18100s, 1867- 1875


Box 25 Folder 2 Case Numbers 18100s-26100s, 1875-1887 (Index without Discharges), 1875-1887


Box 25 Folder 3 Case Numbers 26130-31734, 1888-1896 (Index without Discharges), 1888-1896


Box 25 Folder 4 Case Numbers 31715-40691--"Transfers from House of Refuge to Cottages,", 1897-1912


Box 25 Folder 5 "Girl's Admissions and Discharge Register," 1881-1897 (Alphabetical), 1881-1897


Asylum Current Register (Alphabetical Index with Case Numbers)



Box 28 1896- 1898



Box 29 1898- 1901



Box 30 1901- 1903



Box 31 1903- 1905



Box 32 1905- 1910



Box 33 1911- 1914



Box 34 1914- 1918



Box 35 1918- 1920



Box 36 1920- 1924



Box 37 1924- 1925



Box 38 Folder 1 1924-1940


Home Visit Records


Box 38 Folder 2 1898- 1901 (Admissions), 1898- 1901



Box 40 April-June 1898 (Discharges), April-June 1898



Box 41 1898-1901 (Discharges), 1898-1901



Box 42 1898-1899 (Admissions), 1898-1899



Box 43 1901-1902 (Admissions and Discharges), 1901-1902



Box 44 1901-1903 (Discharges), 1901-1903



Box 45 1902-1903 (Admissions and Discharges), 1902-1903



Box 46 1903-1904 (Admissions and Discharges), 1903-1904



Box 47 1904 (Admissions), 1904



Box 48 1903-1905 (Discharges), 1903-1905



Box 49 1904-1905 (Admissions and Discharges), 1904-1905



Box 50 1905-1907 (Admissions and Discharges), 1905-1907



Box 51 1910-1911 (Admissions and Discharges), 1910-1911



Box 52 1910-1912 (Admissions and Discharges), 1910-1912



Box 53 1912-1914 (Admissions and Discharges), 1912-1914



Box 54 1913-1915 (Admissions and discharges), 1913-1915



Box 55 1915-1917 (Admissions), 1915-1917



Box 56 1917-1918 (Admissions and Discharges), 1917-1918



Box 57 1918-1919 (Admissions), 1918-1919


Parent Surrender Forms



Box 58 Folder 1 1853- 1861


Box 58 Folder 2 1867-1870



Box 59 Folder 1 1873-1875


Box 59 Folder 2 1876-1878


Box 59 Folder 3 1878-1880



Box 60 Folder 1 1888-1891


Apprenticeship Records



Box 65 Index to Apprentice Register--Alphabetical


Box 65 Folder 1 1862- 1878


Box 65 Folder 2 1879-1901


Box 65 Folder 3 1902-1906



Box 136 Folder 1 circa 1900s


Box 136 Folder 2 to 3 Undated



Box 61 Indentures/Case Notes, 1854-1888 (with Case Numbers), 1854-1888



Box 62 Indentures/Case Notes, 1888-1906 (with Case Numbers), 1888-1906



Box 60 Folder 2 Indentures/Case Notes, 1868-1879



Box 63 Indentures/Case Notes, 1871-1876 (Arranged by Date and Group), 1871-1876



Box 64 Indentures/Case Notes, 1876-1880 (Arranged by Date and Group), 1876-1880



Box 98 "N. Y. Juvenile Asylum Agents Record," 1862-1868 (with Case Numbers), 1862-1868



Box 60 Folder 3 Record of Employer and Apprentice, 1869- 1870



Box 65 Transfer Slips--House of Reception


Box 65 Folder 4 Case Numbers 33281-3, 4139 January-June, 1899, 4139 January-June, 1899



Box 66 Folder 1 Case Numbers 37251-37727, 1902- 1903



Box 67 Discharges


Box 67 Applications for Discharge, 1862-1863



Box 68 Applications for Discharge, 1864-1865



Box 69 Applications for Discharge, 1865-1867



Box 70 Applications for Discharge, 1867-1869



Box 71 Applications for Discharge, 1869-1870



Box 72 Applications for Discharge, 1871-1873



Box 73 Applications for Discharge, 1873-1875



Box 74 Applications for Discharge, 1875-1877



Box 75 Applications for Discharge, 1877-1879



Box 76 Applications for Discharge, 1879-1881



Box 77 Applications for Discharge, 1881-1883



Box 78 Applications for Discharge, 1883-1885



Box 79 Applications for Discharge, 1885-1887



Box 80 Applications for Discharge, 1887-1889



Box 81 Applications for Discharge, 1889-1894



Box 66 Folder 2 House of Reception Discharges, 1885- 1898



Box 133 House of Reception Discharges, 1899-1905



Box 66 Folder 3 Discharges, 1928-1938



Box 83 Folder 1 Discharges, 1939-1946