Columbia University Archives
 

Office of the Secretary records, 1866-2004

Series V: Office Files, 1946-1997

This series contains correspondence, office files and information binders.

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Subseries V.1: Office Files and Binders, 1962-1997

These boxes contain binders of information and other materials (notes, correspondence, memos, reports, etc.) from the files in the Office of the Secretary. Materials were created during the tenure of Secretaries Betty Jemmott, Corinne Rieder, interim Secretary DiAnn K. Pierce and R. Keith Walton, but also contain materials that date from earlier administrations. They were received in March 2000, but were not given an accession number until November, 2001, and are housed in five record cartons. It also includes a record carton containing three binders of information concerning the Committee on Logo received in December 2001 (Acc.No. 2001-051).


Telephone and Fax



Box V.1 Folder 1 1991-1992


Box V.1 Folder 2 1992-1993


Box V.1 Folder 3 1993-1994


Box V.1 Folder 4 1994-1995


Box V.1 Folder 5 1995-1996

[RESTRICTED UNTIL 2022]


Box V.1 Folder 6 Transition - Presidential Search invoices, 1993


Box V.1 Folder 7 Presidential Search – closed accounts, 1992-1994


Box V.1 Folder 8 Standing and Subcommittee Assignments, Advisory Council Membership, 1977-1988


Box V.1 Folder 9 Special Committee of the Trustees - Memoranda and Report, 1968


Named Professorships


Box V.1 Folder 10 1962, 1971-1979


Box V.1 Folder 11 1982-1984


Box V.1 Folder 12 1996-1997

[RESTRICTED UNTIL 2023]


Box V.1 Folder 13 Plan, Charts from Joe Meisel, John Benso, 1996-1997

[RESTRICTED UNTIL 2023]


Box V.1 Folder 14 Notes, 1993


Box V.1 Folder 15 Book Responses, circa 1990


Box V.1 Folder 16 History, 1996-1997

[RESTRICTED UNTIL 2023]


Box V.1 Folder 17 1985-1986


Box V.1 Folder 18 1980-1983


Box V.1 Folder 19 Trustee Minutes [Draft?], 1997 February


Retreat



Box V.2 Folder 1-3 Notes, circa 1989, 3 folders


Box V.2 Folder 4 Materials, 1988-1990


Box V.2 Folder 5 Questionnaire, 1990


Box V.2 Folder 6 Other, 1989


Box V.2 Folder 7-9 Rough Notes, 1989, 3 folders


Box V.2 Folder 10 Salo Wittmayer Baron Professorship Establishment Reception Program [loose], 1979 May 2


Box V.2 Folder 11 Report of the Review Committee for the School of Library Service [loose], 1990


Box V.2 Folder 12 Strategic Planning Session, Bureau of Service Operations, Family and Adult Services at Sterling Forest Conference Center, 1985 March 21-22


Box V.2 Folder 13 Association of Governing Boards of Universities and Colleges, 1986-1987


Box V.2 Folder 14 Tax on Gift and Res.FDS, 1983


Box V.2 Folder 15 Teachers College, 1976


Box V.2 Folder 16 Telephone Card, 1983


Box V.2 Folder 17 University Senate, 1969-1971, 1979-1986


Box V.2 Folder 18 Financial Reports, 1984-1985


Box V.2 Folder 19 Schedule of Fees, 1984-1987


Box V.2 Folder 14 Hardung, Mason, 1979


Box V.2 Folder 15 Emeritus List (II), 1980-1984



Box V.3 Folder 1 Telecommunications Coordinator Manual, 1988-1990


Box V.3 Folder 2 Strategic Planning Commission - Reports of the Task Force, 1993


Box V.3 Folder 3 Notebook of Information


Advisory Councils, 1970-1983


Committee Assignment, 1971-1977


Congratulation, 1972


Condolence, 1970-1986


Congratulations, 1973


Emeritus Designation, 1971-1982


Flowing Phrases, 1974-1977


Job Application, 1977


Memorial Minute, 1972-1977


General, 1968-1984


Retirement, 1970-1982


Honorary Degree Citation, 1967-1978


Named Professorships, 1970-1982


Recommendation, 1974-1981


Plaques, 1975


Prizes and Awards, 1971-1973


Resignation, 1970-1981


Solicitations, 1975


Report to Donor, 1976-1979


Thank You, 1971-1983


Annual Fund, 1976-1977


Continued Support, 1973-1977


Memorial, 1976


Matching Gifts, 1976


Pledge, 1977


Research, 1976


Tribute, 1970-1977


Trustee Resolutions, 1971-1977


Grant Proposals, 1975


Box V.3 Folder 4 Statutes, 1974-1986


Box V.3 Folder 5 Priorities Planning Conference, 1974



Box V.4 Folder 1 Staff Procedures Manual - Health Sciences, 1987


Box V.4 Folder 2 Staff Procedures Manual - Health Sciences Appendices, 1987


Box V.4 Folder 3 Working at Columbia, 1995


Box V.4 Folder 4 Columbia University Personnel Policy Manual, 1976-1992


Box V.4 Folder 5 Columbia University Affirmative Action Plan, 1994


Box V.4 Folder 6 Columbia University Committee Book [Trustee Appointed Committees], 1984


Box V.4 Folder 7 Columbia University Purchasing Policy Procedures, 1980-1983



Box V.5 Folder 1 Committee on Logos of the University (3 binders); Correspondence re: agreement to license University marks, 1984, 1990


Subseries V.2: Correspondence, 1967-1995

These files were transferred to the University Archives from the Office of the Secretary at an unknown date, but presumably in the late 1990s. They consist of some alphabetical subject/correspondence files (e.g. appointment letters, emeritus designations, crank letters, South Africa, etc.) as well as general correspondence files from 1980-1995 (bulk 1986-1990) which were found loose and arranged chronologically by archives staff. The general correspondence files consist primarily of letters to and from Secretaries of the University Marion E. Jemmott and Corinne H. Rieder who would answer routine questions about University history, alumni attendance, professor appointments, use of the Seal and other similar topics. All folders are now acid-free, original folder titles were maintained if deemed appropriate and new folder titles were created as needed. Metal was not removed and some file contents may not be in exact chronological order.



Box V.6 Folder 1 Appointment Letters: Other Institutions, 1973-1975, 1989


Correspondence


Box V.6 Folder 2 1980-1985


Box V.6 Folder 3 1986


Box V.6 Folder 4 1987


Box V.6 Folder 5 1988 January-April


Box V.6 Folder 6 1988 May-December


Box V.6 Folder 7 1989


Box V.6 Folder 8 1990, 1992, 1995


Box V.6 Folder 9 Correspondence - Not Answered, 1989 March-April


Box V.6 Folder 10 Cards (ID, Photocopy), 1980, 1984


Box V.6 Folder 11 Central Files List, undated


Box V.6 Folder 12 Crank Letters, 1972-1994


Box V.6 Folder 13 Dataflex [invoices for equipment repair], 1986-1988


Box V.6 Folder 14 Deans, Directors and Chairmen, 1977, 1981


Box V.6 Folder 15-16 Emeritus Correspondence, 1981-1987, 2 folders


Box V.6 Folder 17 Emeritus Designations & Correspondence, 1967-1987


Box V.6 Folder 18 Emeritus & Retired Officers, Brookdale Survey, 1982-1983, 1987


Box V.6 Folder 19 Investment Steering Committee, 1993 June-December


Box V.6 Folder 20 Investment Steering Committee, 1994 March, June


Box V.6 Folder 21 South Africa Correspondence, 1985


Subseries V.3: Procedures Binder, 1946-1977

This box of documents was located in a record carton with other materials in Low 408C, to which was appended a note in DH's handwriting. Accessioned as 2002-019 by M. Pettit 4/22/2002, foldered and shelved. The divided binder contained procedural information for the Secretary's use, as well as copies of intra-office correspondence on sensitive matters and a copy of a 1966 handwritten report on faculty attrition. The documents within each divided section of the binder have been left as found, but staples and paperclips were removed.



Box V.7 Folder 1 Ad hoc committees, Additional Compensation, Administrative Assistants, Appointment Procedures, 1966-1977


Box V.7 Folder 2 Officers of Instruction, Special Lecturers, 1966-1977


Box V.7 Folder 3 Officers of Research, Administrative Staff Appointments – President and Secretary, Leaves of Absence, Exemption from Teaching Duties, Oath of Allegiance, 1966-1977


Box V.7 Folder 4 I.D. Cards, Salary Scale, Payroll, Statistical Reports, Termination Action Form, Travel Allowance, Vacation Allowance, Visiting Scholar, Form Letter, 1966-1977


Box V.7 Folder 5 Report on Faculty Attrition, 1946-1966