Rare Book & Manuscript Library
 

Office of the Registrar records, 1857-1976, bulk 1890-1976

Summary Information

At a Glance

Call No.: UA#0084
Bib ID 5802480 View CLIO record
Creator(s) Columbia University. Office of the Registrar
Title Office of the Registrar records, 1857-1976, bulk 1890-1976
Physical Description 18.51 linear feet (3 document boxes and 62 bound volumes in CMI boxes)
Language(s) English
Access

This collection has no restrictions.

This collection is located onsite.

Arrangement

Arrangement

Organized into 2 series: I. Annual Reports, 1924-1976, II. Ledgers, 1857-1936.

Description

Summary

This collection consists of two sets of records originating in the Office of the Registrar. A set of published annual reports containing statistical information concerning enrollment and graduates from 1924 through 1976. There is also a collection of 62 bound volumes noting matriculation status and sometimes grade and course information for students enrolled in Columbia College, the Graduate Faculties, Summer Session, Faculty of Fine Arts (Department of Music and Architecture) from the late 19th century to the early 20th century. Collection also includes matriculation receipt books from the early 1890s and some statistical information from Seth Low Junior College (1929-1936). Three volumes from 1785 to 1896 contain matriculation information for Columbia College students. Similar volumes documenting students enrolled in the School of Law and the College of Physicians and Surgeons were transferred to the Archives & Special Collections at the School of Law and the Medical School, respectively.

  • Series I. Annual Reports

    A set of published annual reports containing statistical information concerning enrollment and graduates from 1924 through 1976. This run of reports does not include reports from 1926, 1927 or 1934. To see these reports, please consult thevolumes online.

  • Series II. Ledgers

    Arranged in four sub-series, this series consists of Columbia University matriculation ledgers and grade books once maintained by the Office of the Registrar. Schools represented in this collection include Columbia College (a.k.a, "School of the Arts"), Summer Session, and The Graduate Faculties. Enrollment statistics for Seth Low Junior College are also included in this collection. Volumes were re-housed into individual protective boxes.

Using the Collection

Rare Book and Manuscript Library

Restrictions on Access

This collection has no restrictions.

This collection is located onsite.

Terms Governing Use and Reproduction

Single photocopies may be made for research purposes. The RBML maintains ownership of the physical material only. Copyright remains with the creator and his/her heirs. The responsibility to secure copyright permission rests with the patron.

Preferred Citation

Identification of specific item; Date (if known); Office of the Registrar Records; Box and Folder; University Archives, Rare Book & Manuscript Library, Columbia University Libraries.

Accrual of Records

Additions are expected.

About the Finding Aid / Processing Information

Columbia University Libraries, Rare Book and Manuscript Library

Processing Information

The ledgers in this collection were originally surveyed by Jocelyn Wilk in spring 2012. Volumes cleaned by Rapid Refile in summer 2012 and re-housed into CMI boxes in spring 2013 by RBML student employees. Finding aid written by Jocelyn Wilk in May 2013. The Registrar Annual Reports were foldered and boxed by University Archives staff at an unknown date in the 1990s or early 2000s.

Revision Description

2019-03-13 File created.

2019-05-20 EAD was imported spring 2019 as part of the ArchivesSpace Phase II migration.

Subject Headings

The subject headings listed below are found in this collection. Links below allow searches at Columbia University through the Archival Collections Portal and through CLIO, the catalog for Columbia University Libraries, as well as ArchiveGRID, a catalog that allows users to search the holdings of multiple research libraries and archives.

All links open new windows.

Subject

Heading "CUL Archives:"
"Portal"
"CUL Collections:"
"CLIO"
"Nat'l / Int'l Archives:"
"ArchivedGRID"
Columbia University Portal CLIO ArchiveGRID
Columbia University -- : Students Portal CLIO ArchiveGRID
Columbia University. Office of the University Registrar Portal CLIO ArchiveGRID

History / Biographical Note

Historical Note

According to the 1911 University charters and statutes, it is the duty of the Registrar (1) to take charge of the registration of all students, to keep such records and to furnish such copies of the same as the President may direct; (2) to take charge of and be responsible for all matriculation papers and diplomas, and to keep proper record of the whereabouts of present and former students and graduates; (3) to prepare all necessary student rolls and to keep such records as my be required for the proper compilation of student statistics; (4) to furnish to the Treasurer, upon the forms provided for the purpose, the information necessary for the collection of fees; (5) and to perform such other duties as the President may direct.