Residence Hall records, 1905-1938

Residence Hall records, 1905-1938

Summary Information

Abstract

This collection consists of the front desk registers and other ledgers and volumes used in managing Columbia's first residence halls in the Morningside campus.

At a Glance

Call No.:
UA#0053
Bib ID:
5799471 View CLIO record
Creator(s):
Columbia University
Repository:
Rare Book and Manuscript Library
Physical Description:
6.58 linear feet (5 record cartons and 2 document boxes)
Language(s):
English .
Access:
You will need to make an appointment in advance to use this collection material in the Rare Book and Manuscript Library reading room. You can schedule an appointment once you've submitted your request through your Special Collections Research Account.

There are no restrictions on this collection.

This collection is located off-site. You will need to request this material at least three business days in advance to use the collection in the Rare Book and Manuscript Library reading room.

Description

Summary

The collection consists of registers and/or ledgers used in the management of the Morningside campus's first residence halls. The majority of the books served as front desk registers for each hall. Organized by the resident's last name, the books include such information as the room number, mail box number, move-in date, move-out date, and a forwarding address. The remaining books document the management of the buildings: applications, repairs, desk lamps, packages received, burglary reports, daily blotter, etc. There are also record books for when vacant rooms were rented not for the academic year or for the summer session but for short-term stays (with a daily and weekly rate) known as "transients." The records begin from the opening of the first two residence halls on campus, Hartley and Livingston Halls (opened in 1905) and include the early years of Furnald Hall (1913) and John Jay Hall (1926).

Arrangement

This collection is arranged into two series.

Using the Collection

Restrictions on Access

You will need to make an appointment in advance to use this collection material in the Rare Book and Manuscript Library reading room. You can schedule an appointment once you've submitted your request through your Special Collections Research Account.

There are no restrictions on this collection.

This collection is located off-site. You will need to request this material at least three business days in advance to use the collection in the Rare Book and Manuscript Library reading room.

Terms Governing Use and Reproduction

Reproductions may be made for research purposes. The RBML maintains ownership of the physical material only. Copyright remains with the creator and his/her heirs. The responsibility to secure copyright permission rests with the patron.

Preferred Citation

Identification of specific item; Date (if known); Residence Hall records; Box and Folder; University Archives, Rare Book and Manuscript Library, Columbia University Library.

Selected Related Material at Columbia

Historical Subject Files (UA#0002) includes some administrative records such as guest cards, telephone records, receipts, etc. but also includes some volumes with correspondence from the supervisor of student housing, 1930s. The Office of University Residence Halls records (UA#0271) contains administrative records, room rates and a layouts, and various publications from the 1940s to the 2020s. The Buildings and Grounds collection (UA#0125) contains information about the buildings.

Accrual

No additions are expected.

About the Finding Aid / Processing Information

Columbia University Libraries, Rare Book and Manuscript Library

Processing Information

This collection was processed by Zuleimy Alcantara CC 2019 and Joanna Rios in Fall 2017. Finding aid written by Joanna Rios in January 2018.

Revision Description

2018-01-25 File created.

2019-05-20 EAD was imported spring 2019 as part of the ArchivesSpace Phase II migration.

2020-02-24 Added 3 recently found registers: Livingston 1931-1932, Hartley 1932-1933 and Summer 1932.

2022-02-22 Added volume on Instructions for Student Clerks, 1933-1938 (JR)

2022-02-25 Added Box 7 (JR)

Historical Note

When the King's College building opened in 1760, students were to "lodge and diet in the College." There was a steward to keep the students' rooms clean and to make their beds. Students would have breakfast, dinner and supper at the College Hall, but they were not allowed to have meat with their suppers. After the use of the Park Place campus as a military hospital and then as barracks for the British soldiers during the Revolutionary War, the College was left with a building in need of repairs and gentle handling. The Statutes of 1785 included strict house rules to protect the building: a student could not deny the President of the College entrance to his room once a week to make sure the room was clean and in decent condition. By the early 1800s, the deteriorating facilities on the Park Place campus could no longer offer students quarters.

When Columbia College moved to its temporary, second campus on 49th Street and Madison Avenue, there were no residence halls. Students, for the most part, were left "to the comfort, the security, and the salutary influences of their home" according to Nathaniel Fish Moore, Columbia College President (1842-1849). However, with more competition for undergraduate attendance and the growth of the College, President Frederick A.P. Barnard argued for residences for the students. The college was a "day school" and the alumni wanted to foster more of the "college life" and "college spirit" they saw in the other residential colleges.

After the move to the Morningside campus, there was finally space available to build. Also, residence halls became more of a necessity as transportation to the area was not as convenient as the old campus: the subway did not reach 116th Street until seven years after the campus opened. In 1898 there was a proposal to build four residence halls on the Green along 120th Street. However, this never happened as there was no funding for this project. Based on the successful model of the Teachers College's private dormitories, there was a short-lived experiment of Knowlton Hall on Broadway and 124th Street. The building was privately owned but there was a Columbia faculty member living in the building to supervise the students, in exchange for free room and board. Unfortunately, there was not enough interest by the students and the building was sold to new owners.

President Nicholas Murray Butler finally found the financial support needed to create a dormitory system in Marcellus Hartley Dodge, CC Class of 1903. Dodge and his aunt, Helen Hartley Jenkins, funded the construction of Columbia's first residence hall. Along with donations from other alums celebrating Columbia's 150th Anniversary and the college money, the first two residence halls opened in 1905: Hartley Hall and Livingston Hall (named after the Class of 1765 alum and one time Chancellor of the State of New York Robert Livingston, but renamed Wallach Hall in 1981). Ten-floors high and with rooms for 600 men, the dorms were open to all Columbia students (not just undergraduates) and proved popular. In 1906, students living on campus could take "table board" at the Commons in University Hall and, as residents, they could have assigned seats throughout the year but this option was not popular. Students would have to wait another 20 years before having a dorm with a dining hall on campus.

In 1913, another ten-story dorm, Furnald Hall, opened to meet the growing demand for campus housing. The hall was named after Royal Blackler Furnald, Class of 1901, and allowed another 300 men to live on the perimeter of South Field. During World War I lower enrollment figures impacted the use of residence halls. Furnald Hall, which had been offered over the summer session to women students, was turned into a women's residence hall for five years (1917 to 1922).

One of the last McKim, Meade & White commissions, John Jay Hall, opened in October 1926. Elevator service was not complete at the time and students had to walk up the 15-story "skyscraper" then the highest building on campus. John Jay Hall, named after the Class of 1764 alum and first Chief Justice of the United States, combined student housing with student life. It was the home to the first dining hall and included meeting rooms and offices for student groups and publications such as the Jester and the Columbia Daily Spectator. Undergraduate students were finally able to be housed together in Hartley Hall and the lower floors of John Jay. The four halls combined allowed for over 1350 men to live on South Field. Columbia did not build another men's residence hall until New Hall (renamed as Carman Hall in 1965) in 1959.

Subject Headings

The subject headings listed below are found in this collection. Links below allow searches for other collections at Columbia University, through CLIO, the catalog for Columbia University Libraries, and through ArchiveGRID, a catalog that allows users to search the holdings of multiple research libraries and archives.

All links open new windows.

Genre/Form
Registers (Lists)
logs (records)
Name
Columbia University -- Dormitories
Columbia University -- Students
Subject
Dormitories
Dormitory life

Series I. Residence Hall Registers, 1905-1934

This series contains the books that served as front desk registers for each hall. Organized by the resident's last name and first initial, the books include such information as the room number, mail box number, move-in date, move-out date, and a forwarding address. Furnald Hall served as a women's residence hall from 1917 to 1922. For women residents, the books include full first names. The books were maintained by the "office boys" (and after 1933, student clerks) and the inside covers sometimes include phone numbers for cab companies, other residence halls, area hospitals, Western Union messengers and the post office address. They may also include an occupancy summary and a list of "men who left with key, charged $1.00 for key deposit." The records begin from the opening of the first two residence halls on campus, Hartley and Livingston Halls (opened in 1905) and include the early years of Furnald Hall (1913) and John Jay Hall (1926). There is an instruction manual from the student clerk days 1933-1938 (box 6 folder 19) that explains the various duties of the desk staff.


Hartley Hall


Box 1 Folder 1

1912-1913


Box 1 Folder 2

Summer Session, 1915


Box 1 Folder 3

Summer Session, 1917


Box 1 Folder 4

1917-1918


Box 1 Folder 5

1919-1918 and Summer Session 1918, 1919-1918, 1918


Box 1 Folder 6

1918-1919


Box 1 Folder 7

Summer Session 1926 and Academic Year 1930-1931, 1926, 1930-1931


Box 1 Folder 8

1928-1929


Box 1 Folder 9

1929-1930


Box 1 Folder 10

Summer Session, 1930


Box 1 Folder 11

Summer Session 1930 (and Transient, 1930 November -1932 February), 1930, 1930


Box 1 Folder 12

1930-1931


Box 1 Folder 13

Summer Session, 1931


Box 1 Folder 14

1931-1932


Box 6 Folder 18

Summer Session, 1932


Box 6 Folder 17

1932-1933


Box 1 Folder 15

1933-1934


Livingston Hall


Box 1 Folder 16

1905-1906


Box 1 Folder 17

1906-1907


Box 1 Folder 18

1907-1908


Box 1 Folder 19

1908-1909


Box 1 Folder 20

1909-1910


Box 1 Folder 21

1909-1910


Box 1 Folder 22

1910-1911


Box 1 Folder 23

1910-1911


Box 2 Folder 1

Summer Session, 1911


Box 2 Folder 2

1911-1912


Box 2 Folder 3

Summer Session, 1912


Box 2 Folder 4

1912-1913


Box 2 Folder 5

1913-1914


Box 2 Folder 6

1913-1914


Box 2 Folder 7

1913-1914


Box 2 Folder 8

1913-1914


Box 2 Folder 9

Summer Session, 1914


Box 2 Folder 10

1914-1915


Box 2 Folder 11

1914-1915


Box 2 Folder 12

1914-1915 and 1916-1917, 1914-1915, 1916-1917


Box 2 Folder 13

Summer Session, 1915


Box 2 Folder 14

1915-1916


Box 2 Folder 15

1915-1916


Box 2 Folder 16

Summer, 1916


Box 2 Folder 17

1924-1925


Box 2 Folder 18

Summer Session, 1925


Box 2 Folder 19

1925-1926


Box 2 Folder 20

Summer Session, 1926


Box 2 Folder 21

1926-1927


Box 2 Folder 22

Summer Session, 1927


Box 2 Folder 23

1927-1928


Box 2 Folder 24

Summer Session, 1928


Box 3 Folder 1

1928-1929


Box 3 Folder 2

1928-1929


Box 3 Folder 3

Summer Session, 1929


Box 3 Folder 4

1929-1930


Box 3 Folder 5

Summer Session, 1930


Box 3 Folder 6

1930-1931


Box 3 Folder 7

Summer Session, 1931


Box 6 Folder 16

1931-1932


Box 3 Folder 8

Summer Session, 1932


Box 3 Folder 9

1932-1933


Box 3 Folder 10

Summer Session, 1933


Box 3 Folder 11

1933-1934


Box 3 Folder 12

Undated


Furnald Hall


Box 3 Folder 13

1916-1917


Box 3 Folder 14

1917-1918


Box 3 Folder 15

Summer Session, 1918


Box 3 Folder 16

1918-1919


Box 3 Folder 17

Summer Session, 1919


Box 3 Folder 18

1919-1920


Box 3 Folder 19

Summer Session, 1920


Box 3 Folder 20

1920-1921


Box 3 Folder 21

Summer 1921


Box 3 Folder 22

1921-1922


Box 3 Folder 23

1922-193 and, 1925-1926


Box 3 Folder 24

1923-1924 and Summer Session 1924, 1923-1924, 1924


Box 3 Folder 25

1925-1926 and Summer Session 1926, 1925-1926, 1926


Box 3 Folder 26

Summer Session 1926 , Academic Year 1926-1927, Summer Session 1927, 1926, 1926-1927, 1927


Box 6 Folder 1

1926-1927 , 1927-1928 and Summer Session 1928, 1926-1927, 1927-1928, 1928


Box 6 Folder 2

1928-1929, Summer Session 1929, 1929-1930 and Summer Session 1930, 1928-1929, 1929, 1929-1930, 1930


Box 6 Folder 3

Undated


John Jay Hall


Box 6 Folder 4

1926-1927


Box 6 Folder 5

Summer Session, 1927


Box 6 Folder 6

1927-1928


Box 6 Folder 7

Summer Session, 1928


Box 6 Folder 8

1928-1929


Box 6 Folder 9

Summer Session, 1929


Box 6 Folder 10

1929-1930


Box 6 Folder 11

Summer Session, 1930


Box 6 Folder 12

1930-1931, Summer Session 1931, and 1931-1932, 1930-1931, 1931, 1931-1932


Box 6 Folder 13

Summer Session, 1932


Box 6 Folder 14

1932-1933


Box 6 Folder 15

Summer Session, 1933


Box 4 Folder 1

1933-1934


Box 4 Folder 2

Undated

Series II. Administrative Ledgers, 1908-1934

The series contains the books documenting the management of the buildings. The application books note the applicant's name, date received, deposit paid, and room requests, from specific room numbers to which side the room faced (Amsterdam or campus side). There are books on the repair work done and the attending fees for holes in wall, ink stains on table or floor, posters on wall, dirty or soiled wall, chairs broken, cigarette burns in floor, etc. For John Jay Hall, there is an elevator service log. There is a goods received log for packages, boxes, flowers, medicine, books, and other goods from such stores as Wanamaker's, Brill Bros, Bloomingdale's, Brentano's, and Gimbels. There are also record books for when vacant rooms were rented not for the academic year or for the summer session but for short-term stays (in 1928, $1.50 per day, $9.00 per week) known as "transients."


Application Books


Box 4 Folder 3

1908-1910

Room Inquiries and Application Logs


Box 4 Folder 4

Summer Session 1910 and 1911-1912, 1910, 1911-1912


Box 4 Folder 5

Summer Sessions, 1911-1912


Box 4 Folder 6

Summer Sessions, 1912-1914


Box 4 Folder 7

Summer Sessions, 1914-1915


Box 4 Folder 8

Burglary Book, 1924-1931


Box 7 Folder 2

Charge Sheets, 1929-1930

This ledger volume includes the charge sheets for the Men's Residence Halls from July 13, 1929 to June 30, 1930. The sheets list residents, residence hall, room number and fee for the session or semester.


Box 4 Folder 9

Desk Lamp Register, 1923 July -1924 October, 1923


Box 4 Folder 10

Directory by Room by Hall, 1915-1917


Box 4 Folder 11

Goods Received and Signed For, 1929 January -- 1933 June, 1929, 1933


Box 4 Folder 12

Hartley Hall Blotter, 1913


Box 4 Folder 13

Hartley Hall Work Done (Rugs), 1920 March-1920 June, 1920


Box 6 Folder 19

Instructions for Student Clerks, 1933-1938

(Director Herbert B. Howe's memos to student clerks on the procedures at the desk: keys, cash box, mail, parcels, game room, checking-in residents and transient guests, etc. The volume starts in 1933, which according to Howe is "the first year that we have attempted to run the Hall offices with a student personnel.")


Box 4 Folder 14

John Jay Hall Lost Keys and Miscellaneous Complaints, 1929-1931

Includes elevator service log


Box 4 Folder 15

Livingston Hall Storage Book, 1926


Box 4 Folder 16

Maintenance Records, 1923-1932

Lamps, storage, linens, keys, furniture, etc.


Box 7 Folder 1

Papa Nubling, 1935-1937

Office Copy (Herbert B. Howe). A collection of letters, poetry and other writings by Frederick Nubling, better known as Papa Nubling. A colorful and devoted staff member, according Dean Herbert E. Hawkes, Nubling worked at Columbia for 17 years as a manager of the dormitories. His office was located from 1917-1926 in Hartley Hall and from 1926-1934 in Livingston (later Wallach) Hall. Howe collected the writings in a volume and donated the work to Columbiana in 1935. This office copy includes some additional original letters from Nubling to Howe.


Box 4 Folder 17

Repair and Damage Records, 1928-1933


Box 4 Folder 18

Room Repair Fees, 1914-1919

Hartley, Livingston and Furnald Halls


Box 4 Folder 19

Special Addresses of All Kinds, 1920s-1930s


Box 5 Folder 1

Storage Book, 1912-1916 1928, 1912-1916, 1928


Box 5 Folder 2

Summer Session Rooms Rented, 1915-1919


Transients/Short-term Occupants


Box 5 Folder 3

Furnald Hall, 1921-1925


Box 5 Folder 4

Hartley and Livingston Halls, 1922-1923


Box 5 Folder 5

Furnald Hall, 1925-1927


Box 5 Folder 6

Hartley, Livingston and John Jay Halls, 1927-1928


Box 5 Folder 7

John Jay Hall, 1929-1931


Box 5 Folder 8

John Jay Hall, 1931-1933


Box 5 Folder 9

John Jay Hall, 1933-1934