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Office of the Registrar records, 1857-1976, bulk 1890-1976

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Summary Information

At a Glance

Call No.: UA#0084
Bib ID 5802480 View CLIO record
Creator(s) Columbia University. Office of the Registrar
Title Office of the Registrar records, 1857-1976, bulk 1890-1976
Physical Description 18.51 linear feet (3 document boxes and 62 bound volumes in CMI boxes)
Language(s) English .
Access

This collection has no restrictions.

This collection is located onsite.

Arrangement

Arrangement

Organized into 2 series.

Description

Summary

This collection consists of two sets of records originating in the Office of the Registrar. A set of published annual reports containing statistical information concerning enrollment and graduates from 1924 through 1976. There is also a collection of 62 bound volumes noting matriculation status and sometimes grade and course information for students enrolled in Columbia College, the Graduate Faculties, Summer Session, Faculty of Fine Arts (Department of Music and Architecture) from the late 19th century to the early 20th century. Collection also includes matriculation receipt books from the early 1890s and some statistical information from Seth Low Junior College (1929-1936). Three volumes from 1785 to 1896 contain matriculation information for Columbia College students. Similar volumes documenting students enrolled in the School of Law and the College of Physicians and Surgeons were transferred to the Archives & Special Collections at the School of Law and the Medical School, respectively.

  • Series I. Annual Reports

    A set of published annual reports containing statistical information concerning enrollment and graduates from 1924 through 1976. This run of reports does not include reports from 1926, 1927 or 1934. To see these reports, please consult thevolumes online.

  • Series II. Ledgers

    Arranged in four sub-series, this series consists of Columbia University matriculation ledgers and grade books once maintained by the Office of the Registrar. Schools represented in this collection include Columbia College (a.k.a, "School of the Arts"), Summer Session, and The Graduate Faculties. Enrollment statistics for Seth Low Junior College are also included in this collection. Volumes were re-housed into individual protective boxes.

Using the Collection

Rare Book and Manuscript Library

Restrictions on Access

This collection has no restrictions.

This collection is located onsite.

Terms Governing Use and Reproduction

Single photocopies may be made for research purposes. The RBML maintains ownership of the physical material only. Copyright remains with the creator and his/her heirs. The responsibility to secure copyright permission rests with the patron.

Preferred Citation

Identification of specific item; Date (if known); Office of the Registrar Records; Box and Folder; University Archives, Rare Book & Manuscript Library, Columbia University Libraries.

Accrual of Records

Additions are expected.

About the Finding Aid / Processing Information

Columbia University Libraries, Rare Book and Manuscript Library

Processing Information

The ledgers in this collection were originally surveyed by Jocelyn Wilk in spring 2012. Volumes cleaned by Rapid Refile in summer 2012 and re-housed into CMI boxes in spring 2013 by RBML student employees. Finding aid written by Jocelyn Wilk in May 2013. The Registrar Annual Reports were foldered and boxed by University Archives staff at an unknown date in the 1990s or early 2000s.

Revision Description

2019-03-13 File created.

2019-05-20 EAD was imported spring 2019 as part of the ArchivesSpace Phase II migration.

Subject Headings

The subject headings listed below are found in this collection. Links below allow searches at Columbia University through the Archival Collections Portal and through CLIO, the catalog for Columbia University Libraries, as well as ArchiveGRID, a catalog that allows users to search the holdings of multiple research libraries and archives.

All links open new windows.

Subject

Heading "CUL Archives:"
"Portal"		 "CUL Collections:"
"CLIO"		 "Nat'l / Int'l Archives:"
"ArchivedGRID"
Columbia University Portal CLIO ArchiveGRID
Columbia University -- Students Portal CLIO ArchiveGRID
Columbia University. Office of the University Registrar Portal CLIO ArchiveGRID

History / Biographical Note

Historical Note

According to the 1911 University charters and statutes, it is the duty of the Registrar (1) to take charge of the registration of all students, to keep such records and to furnish such copies of the same as the President may direct; (2) to take charge of and be responsible for all matriculation papers and diplomas, and to keep proper record of the whereabouts of present and former students and graduates; (3) to prepare all necessary student rolls and to keep such records as my be required for the proper compilation of student statistics; (4) to furnish to the Treasurer, upon the forms provided for the purpose, the information necessary for the collection of fees; (5) and to perform such other duties as the President may direct.

Due to COVID-19 restrictions, only CU affiliates may view materials on-site. YOU MUST REQUEST AN APPOINTMENT BEFORE PLACING REQUESTS. Email rbml@library.columbia.edu to request an appointment. You may submit a request for materials once your appointment is confirmed. Affiliates will login with their uni and password, and need to register the first time they make a request.

Series I. Annual Reports

A set of published annual reports containing statistical information concerning enrollment and graduates from 1924 through 1976. This run of reports does not include reports from 1926, 1927 or 1934. To see these reports, please consult thevolumes online.


Box 1 1924-1945

(Reports for 1926, 1927 and 1934 are not in this collection. To see these reports, please consult the volumes online.


Box 2 1946-1958


Box 3 1959-1976

(1975 and 1976 information are not full reports, just photocopied statistical tables)

Series II. Ledgers

Arranged in four sub-series, this series consists of Columbia University matriculation ledgers and grade books once maintained by the Office of the Registrar. Schools represented in this collection include Columbia College (a.k.a, "School of the Arts"), Summer Session, and The Graduate Faculties. Enrollment statistics for Seth Low Junior College are also included in this collection. Volumes were re-housed into individual protective boxes.

Sub-Series II.1 Columbia College

This sub-series consists of the volumes containing matriculation and grade information for students enrolled in the undergraduate college known today as Columbia College but previously known as the "School of the Arts."


Box 4 Columbia College Class Lists, 1878-1894


Box 5 Columbia College Exams and Grades, 1894-1896


Box 6 Columbia College Matriculation Book, 1890-1895

(Volume includes information for all students at Columbia, not just undergraduates.)


Box 7 Columbia College Student Records, 1898-1900


Box 8 Columbia College Student Records, 1894-1895


Box 9 Permanent Records of the College, AAR-BER, ca. 1904-1914


Box 10 Permanent Records of the College, BER-CAL, ca. 1904-1914


Box 11 Permanent Records of the College, CAM-DAN, ca. 1904-1914


Box 12 Permanent Records of the College, DAR-FAY, ca. 1904-1914


Box 13 Permanent Records of the College, FEI-GOO, ca. 1904-1914


Box 14 Permanent Records of the College, GOO-HEY, ca. 1904-1914


Box 15 Permanent Records of the College, HIC-KER, ca. 1904-1914


Box 16 Permanent Records of the College, KER-LIV, ca. 1904-1914


Box 17 Permanent Records of the College, LLO-MOST, ca. 1904-1914


Box 24 Permanent Records of the College, MOS-PIT, ca. 1904 -1914, ca. 1904


Box 18 Permanent Records of the College, POD-SCH, ca. 1904-1914


Box 19 Permanent Records of the College, SCH-STU, ca. 1904-1914


Box 20 Permanent Records of the College, SUC-WEB, ca. 1904-1914


Box 21 Permanent Records of the College, WEB-ZVI, ca. 1904-1914


Box 22 School of the Arts (Columbia College): Roll of Merit for Sophomore Class,, 1857-1891


Box 23 School of the Arts (Columbia College): Roll of Merit for Junior Class,, 1857-1892

Sub-Series II.2 Graduate Faculties

This sub-series consists of volumes containing matriculation and grade information for students enrolled in the Graduate Faculties (Philosophy, Political Science and Pure Science).


Box 25 Graduate Faculties Grade Book, A-B, 1900-1912


Boxes 26 Graduate Faculties Grade Book, B, 1900-1912

(Volume 1)


Boxes 27 Graduate Faculties Grade Book, B, 1900-1912

(Volume 2)


Box 28 Graduate Faculties Grade Book, C, 1900-1912


Box 29 Graduate Faculties Grade Book, C-D, 1900-1912


Box 30 Graduate Faculties Grade Book, D-E, 1900-1912


Box 31 Graduate Faculties Grade Book, E-F, 1900-1912


Box 32 Graduate Faculties Grade Book, F-G, 1900-1912


Box 33 Graduate Faculties Grade Book, G-H, 1900-1912


Boxes 34 Graduate Faculties Grade Book, H, 1900-1912

(Volume 1)


Boxes 35 Graduate Faculties Grade Book, H, 1900-1912

(Volume 2)


Box 36 Graduate Faculties Grade Book, H-K, 1900-1912


Box 37 Graduate Faculties Grade Book, K-L, 1900-1912


Box 38 Graduate Faculties Grade Book, L-McC, 1900-1912


Box 39 Graduate Faculties Grade Book, McC-M, 1900-1912


Box 40 Graduate Faculties Grade Book, M-N, 1900-1912


Box 41 Graduate Faculties Grade Book, N-P, 1900-1912


Box 42 Graduate Faculties Grade Book, P-R, 1900-1912


Box 43 Graduate Faculties Grade Book, R-S, 1900-1912


Box 44 Graduate Faculties Grade Book, S, 1900-1912


Box 45 Graduate Faculties Grade Book, S-U, 1900-1912


Box 46 Graduate Faculties Grade Book, U-W, 1900-1912


Box 47 Graduate Faculties Grade Book, W-Z, 1900-1912


Box 49 Faculty of Pure Science Graduate Student Register, 1892-1899

Sub-Series II.3 Other Schools

This sub-series contains matriculation and grade volumes for Summer Session students, Faculty of Fine Arts students and enrollment statistics for Seth Low Junior College.


Box 50 Architecture, Fine Art Faculty Grade Book, 1902-1904


Box 51 Music Department, Faculty of Fine Arts Records, 1904-1914


Box 52 Seth Low Junior College Statistics, 1929-1936


Box 53 Summer Session Permanent Records SLO-STU, 1900-1910


Box 54 Summer Session Permanent Records SUD-VAL, 1900-1910


Box 55 Summer Session Permanent Records VAL-WEM, 1900-1910


Box 56 Summer Session Permanent Records WEN-ZUC, 1900-1910

Sub-Series II.4 Matriculation Receipt Books

Volumes of matriculation receipts for a particular year noting the name of the student, date of matriculation, and the school matriculated into. Some of the volumes also contain blank receipts.


Box 57 1890-1891


Box 58 1891-1892


Boxes 59 1892-1893

(Volume 1)


Boxes 60 1892-1893

(Volume 2)


Boxes 61 1893-1894

(Volume 1)


Boxes 62 1893-1894

(Volume 2)

Sub-Series II.5 Matriculation Books

Three volumes of student matriculation information for students enrolled at Columbia College. Information includes names of student, age information, guardian name and address. For a time in the 19th century, the information was written in Latin rather than English. The volumes from 1785-1831 and 1832-1881 were once cataloged publications in the Columbiana book collection (call numbers CH M422 and CH M423, respectively). The volume covering the years 1882-1896 was received from the Office of the Registrar in 2000 and provides information on the last students studying at the 49th Street campus.


Box 63 Columbia College, 1785-1831

(call# CH M422)


Box 64 Columbia College, 1832-1881

(call# CH M423)


Box 65 Columbia College, 1882-1896

(accession #2000-032)