Rare Book & Manuscript Library

New York State Library School records, 1887-1967

Summary Information

At a Glance

Call No.: MS#0928
Bib ID 4079161 View CLIO record
Creator(s) New York State Library. School ; American Library Association
Title New York State Library School records, 1887-1967
Physical Description 33 linear feet (92 boxes, 2 oversize flat boxes)
Language(s) English .

This collection is located on-site.

Material in Boxes 1 and 2 is charred and has been microfilmed: Reader must use microfilm. Originals are not to be used unless the particular frame or frames needed are illegible.

Scrapbook in Box 4 is charred and is very fragile.



The records are divided into four series.



The incomplete records of the New York State Library School, Albany, 1890-1911. Included are diploma lists, grade sheets, examination questions, examination questions with corresponding set of students' answers, pass cards, senior certificate lists, an admissions application, entrance examinations, curriculum materials, and some documents for the class of 1890. Also, records of the New York State Library School Association, Incorporated. In addition to letters from such prominent American librarians as Katharine L. Sharp, Joseph Wheeler, Ralph Munn, and James I. Wyer, there are minutes, reports, memoranda, and printed documents, including the Association's constitution. There is a scrapbook of blanks and forms used in the executive departments of U.S. libraries in 1893, mounted by the N.Y. State Library School for the American Library Association World's Columbian Exposition Comparative Library Exhibit (Chicago, 1893). Also, files of the school consisting of course materials, exams, publications of the School, student records, admission files, class lists and rankings, and some related correspondence.

1992 Addition: Administrative records of the school consisting of correspondence, student records, including card files containing the citation of bibliographies and theses submitted by students, as well as "community studies" covering the libraries of various regions of the world. There are also records of the NYSLS Association consisting of correspondence, minutes of meetings, constitution, financial records and a selection of photographs of prominent librarians, 1886-1967.

Using the Collection

Rare Book and Manuscript Library

Restrictions on Access

This collection is located on-site.

Material in Boxes 1 and 2 is charred and has been microfilmed: Reader must use microfilm. Originals are not to be used unless the particular frame or frames needed are illegible.

Scrapbook in Box 4 is charred and is very fragile.

Terms Governing Use and Reproduction

Single photocopies may be made for research purposes. The RBML maintains ownership of the physical material only. Copyright remains with the creator and his/her heirs. The responsibility to secure copyright permission rests with the patron.

Preferred Citation

Identification of specific item; Date (if known); New York State Library School records; Box and Folder; Rare Book and Manuscript Library, Columbia University Library.

Related Material-- at Columbia

New York State Library School Register is in the K. Brown collection, Rare Book & Manuscript Library.

Librarians' Portraits Collection. Columbia University Libraries.

Melvil Dewey Papers. Columbia University Libraries.


Materials may have been added to the collection since this finding aid was prepared. Contact rbml@columbia.edu for more information.

Alternate Form Available

Material in Boxes 1 and 2 is charred;: Microfilm available.

Immediate Source of Acquisition

Source of acquisition--Columbia University School of Library Service. Method of acquisition--Gift; Date of acquisition--1971. Accession number--M-71.

Photographs & printed misc: Source of acquisition--School of Library Service. Method of acquisition--Transfer; Date of acquisition--1992. Accession number--M-1992.

About the Finding Aid / Processing Information

Columbia University Libraries, Rare Book and Manuscript Library

Processing Information

Cataloged Christina Hilton Fenn 08/--/1989.

Photographs & printed misc Processed HR 06/13/1997.

Revision Description

2009-06-26 File created.

2012-11-29 XML document instance created by Catherine C. Ricciardi

2019-05-20 EAD was imported spring 2019 as part of the ArchivesSpace Phase II migration.

Subject Headings

The subject headings listed below are found in this collection. Links below allow searches at Columbia University through the Archival Collections Portal and through CLIO, the catalog for Columbia University Libraries, as well as ArchiveGRID, a catalog that allows users to search the holdings of multiple research libraries and archives.

All links open new windows.


Heading "CUL Archives:"
"CUL Collections:"
"Nat'l / Int'l Archives:"
Applications Portal CLIO ArchiveGRID
Bibliographies Portal CLIO ArchiveGRID
Card files Portal CLIO ArchiveGRID
Constitutions Portal CLIO ArchiveGRID
Examinations (documents) Portal CLIO ArchiveGRID
Forms (documents) Portal CLIO ArchiveGRID
Lists (document genres) Portal CLIO ArchiveGRID
Memorandums Portal CLIO ArchiveGRID
Newsletters Portal CLIO ArchiveGRID
Notes (documents) Portal CLIO ArchiveGRID
Photographs Portal CLIO ArchiveGRID
Reports Portal CLIO ArchiveGRID
Seals (artifacts) Portal CLIO ArchiveGRID
diplomas Portal CLIO ArchiveGRID
minutes (administrative records) Portal CLIO ArchiveGRID


Heading "CUL Archives:"
"CUL Collections:"
"Nat'l / Int'l Archives:"
College teachers Portal CLIO ArchiveGRID
Librarians Portal CLIO ArchiveGRID
Librarians -- Societies, etc Portal CLIO ArchiveGRID
Librarians -- United States Portal CLIO ArchiveGRID
Library education -- New York (State) Portal CLIO ArchiveGRID
Library schools -- New York (State) -- Albany Portal CLIO ArchiveGRID
Munn, Ralph, 1894-1975 Portal CLIO ArchiveGRID
Portraits Portal CLIO ArchiveGRID
Scrapbooks Portal CLIO ArchiveGRID
Sharp, Katharine L. (Katharine Lucinda), 1865-1914 Portal CLIO ArchiveGRID
Wheeler, Joseph Lewis, 1884-1970 Portal CLIO ArchiveGRID
World's Columbian Exposition (Location of meeting: Chicago, Ill.). Date of meeting or treaty signing: (1893 :.) Portal CLIO ArchiveGRID
Wyer, J. I. (James Ingersoll), 1869-1955 Portal CLIO ArchiveGRID

External users and Columbia affiliates may view materials on-site at RBML. Due to COVID-19 restrictions, only Columbia affiliates may view materials on-site at Avery, Starr, and Burke. After clicking 'Submit Request', users will login with their UNI and password (Columbia affiliates) or their special collections account (external users). Appointments are required and will be arranged according to each individual repository's policy.

Series I, 1890-1913, undated

Box 4 American Library Association World's Columbia Exposition Comparative Library Exhibit--Blanks and Forms Used in the Executive Departments of the Various Libraries in the United States,, 1893

(1 Scrapbook. Scrapbook was charred by fire and is very fragile.)

Box 3 Application for Admission

Box 3 Change in Curriculum

Box 3 Class of 1890--Minutes, Registers, etc.

Box 3 Curriculum Materials for Cataloging and Acquisitions

Box 1 Diplomas arranged by faculty and class

Box 1 Diplomas arranged in chronological order

Box 3 Entrance Questions

Box 3 Exam Questions, 1890-1892

Box 1 Examination Questions

Examination Questions and Students' Answers

Box 1 #1-12

Box 1 #13-28

Box 2 Grade Sheets, (6 Folders)

Box 3 Miscellaneous

New York State Library School

Box 3 Association, Inc.

Box 3 Advisory Board Reports, 1907-1913


Box 3 1895

Box 3 1906-1926

Box 3 1927

Box 3 1928

Box 3 1929


Box 3 1894-1923

Box 3 1924-1928

Box 3 1928-1931

Box 3 Printed Documents, including Constitution

Box 3 Reports, Memos

Box 2 Pass Cards

Series II: 1981 Addition, 1887-1957, undated

Box 53 Association of the New York State Library School Files, 1945-1957

Box 54 Association of the New York State Library School Files, 1945-1957

Documentary History

Chronological File

(Course materials with some related correspondence)

Box 5 1887-1911

(Box 5 contains general files; the rest of the files are arranged chronologically by semester and sub-arranged by course title)

Box 6 1887-1911

Box 7 1887-1911

Box 8 1887-1911

Box 9 1887-1911


Box 9 1911-1912

Box 10 1912-1913

Box 11 1914-1915


Box 12 1915-1917

Box 13 1917-1919

Box 14 1919-1921

Box 15 1919-1921


Box 16 1921-1922

Box 17 1923-1926

Box 18 1924-1925

Box 19 1924-1925

Box 20 1925-1926

Miscellaneous Files

(Unsorted; partially identified)

Box 35 Bookbinding

Box 36 Bookbinding

Box 21 Course Materials

Box 38 Course Materials

Box 39 Course Materials

Box 40 Course Materials

Box 41 Course Materials

Box 23 Library Buildings

Box 24 Miscellaneous Unsorted

(Box 24 includes Faculty Minutes Book, Volume 3, 1911-1924. Volumes 1-2 were destroyed in the 1911 fire.)

Box 25 Miscellaneous Unsorted

Box 26 Miscellaneous Unsorted

Box 27 Miscellaneous Unsorted

Box 28 Miscellaneous Unsorted

Box 29 Miscellaneous Unsorted

Box 31 Miscellaneous Unsorted

Box 32 Miscellaneous Unsorted

Box 33 Miscellaneous Unsorted

Box 37 Miscellaneous Unsorted

Box 22 Practice Work: Library Buildings

(Reports on tours of northeastern libraries)

Box 34 Students' Notes

Box 30 Student Ranking Sheets

Edna M. Sanderson Files

(Registrar at NYSLS, 1905-1919; Vice-Director, 1919-1926)

Box 49 Correspondence

Box 49 Course Materials

Box 50 Course Materials

Box 51 Course Materials

Box 52 Course Materials

Student Records

Box 42 Aik-Coo

Box 43 Cor-Has

Box 44 Hat-K

Box 44A L-Mac

Box 45 Mag-Rin

Box 46 Rob-Tha

Box 47 Tho-Yo

Box 48 Miscellaneous

Series III: 1992 Addition, 1886-1967, undated

Box 70 Administrative Records and Miscellaneous Correspondence

(Includes correspondence with Melvil Dewey and the text of the school song)

Alumni Collection

Box 78 Correspondence

Box 78 Lectures

Box 78 Memorabilia

Box 78 Register

Association Records

Box 71 Minutes of the Annual Meeting, 1924-1926

Box 72 Constitution

Box 72 List of Officers

Box 72 Minutes of Directors' Meetings, 1926-1966

Box 73 Treasurer's Reports

Box 73 Scholarships, Loans, Insurance, and Bequests

Box 74 Sample of Letterhead

Box 74 Miscellaneous Correspondence to, 1962

Box 74 Newsletters, 1926-1927

Box 74 Biscoe Photograph

Box 74 Class of 1890 Photograph, 1890

Box 75 Aluminum Seal of the Association

Box 75 Correspondence, 1963-1967

Box 75 Alumni Address Lists

Card Files

Box 77 Two Card Files

(Once file contains the alphabetized records of bibliographies and theses submitted for graduation requirements for NYSLS through 1902. The second file contains "community studies"-studies of library training in different nations and the states of the United States, arranged alphabetically.)

Hazeltine Books

Box 79 012 Miscellaneous

Box 79 015 Elementary Bibliography

Box 79 016 Bibliography


Box 79 Bibliography

Box 79 Philosophy

Box 79 Religion

Box 79 016.3-016.37 Sociology


Box 79 Holidays

Box 79 Birthdays

Box 79 Anniversaries


Box 79 Philology

Box 79 Science

Box 80 Useful Arts

Box 80 016.7-016-77 Art

Box 80 016.78 Music

Box 80 016.8 Literature

Box 81 016.9 History

Box 81 016.91-016.92 Hartford Public Library

Box 81 020.5-020-6 Library Associations. Library Periodicals

Box 81 020.7 Library Schools

Box 81 021-022 Foundations & Government; branches and delivery stations

Box 82 022 Library Buildings--Plans

Box 82 022 Library Buildings--Notes

Box 82 023-024 Government & Services; regulations for readers

Box 82 025.1 Executive

Box 83 025.2 Accession Notes, blanks

Box 83 025.2 Accession Notes and samples

Box 83 025.3 Cataloging, cataloging rules

Box 84 025.3 Advanced Cataloging

Box 84 025.4 Classification

Box 84 025.6 Loan Department, blanks

Box 84 025.7 Binding and Repair

Box 85 025.8 Shelf Department blanks

Box 85 027-027.6 Libraries

Box 85 028 Book collection

Box 85 028.5 Children's Reading

Box 85 029.1-029.3 Methods and labor savers

Box 85 029.5 Indexing

Box 86 029.6 Printing

Box 86 367-392 Miscellaneous

Box 86 500-600 Science, useful arts

Box 86 900 History

Oversized Materials

In two oversized boxes

Box Oversized Box Portraits of Librarians (Alumni and Others)

Box Oversized Box New York State Library School Building Interior Views

Photographs of Prominent Librarians

Box 76 American Library Association, 1886

Box 76 Bowker, Richard R.

Box 76 Coe, Ellen M.

Box 76 Cutter, Charles A.

Box 76 Dewey, Melvil

Box 76 Larned, Joseph

Box 76 Nelson, C. Alexander

Box 76 Peoples, William T.

Box 76 Poole, William F.

Box 76 Spofford, A.R.

Student Records, A-Z

Box 55 A-Bi

Box 56 Bi-Ch

Box 57 Cl-Dz

Box 58 E-Gilbert

Box 59 Gilchrist-Hazeltine

Box 60 Hermans-Jz

Box 61 K-Lz

Box 62 Mac-Metz

Box 63 Middleton-Noyes

Box 64 O'Brien-Proudfoot

Box 65 Pulliam-Rowse

Box 66 Toys-Snyder

Box 67 Spafford-Tz

Box 68 U-Wiggin

Box 69 Wigginton-Z

Series IV: 2005 Addition, 1913-1926, undated

Card Files on:

Box 4 Alumni lectures, etc.--Bishop-Richardson

Box 4 Alumni publications for annual printed lists, such as the Library School newsletter

Bibliography of alumni of the New York State Library School

Box 1 Abbot-Fenton

Box 2 Ferguson-Loomis

Box 3 Lord-Stockham

Box 4 Stange-Yust

Box 4 Bibliography of faculty of the New York State Library School--Biscoe-Williams

Buildings planned wholly or in part by alumni of the New York State Library School--Anderson-Yust

Box 4 1913-1918

Box 5 1919-1926

Box 4 Personal book plates of alumni--Adsit-Sutliff

Box 5 Publications of the School of Library Service, New York State Library School, Library School of the New York Public Library, Foreign, and Miscellaneous