Rare Book & Manuscript Library
 

New York State Library School records, 1887-1967

Summary Information

At a Glance

Call No.: MS#0928
Bib ID 4079161 View CLIO record
Creator(s) New York State Library. School ; American Library Association
Title New York State Library School records, 1887-1967
Physical Description 33 linear feet (92 boxes, 2 oversize flat boxes)
Language(s) English .
Access

This collection is located on-site.

Material in Boxes 1 and 2 is charred and has been microfilmed: Reader must use microfilm. Originals are not to be used unless the particular frame or frames needed are illegible.

Scrapbook in Box 4 is charred and is very fragile.

Arrangement

Arrangement

The records are divided into four series.

Description

Summary

The incomplete records of the New York State Library School, Albany, 1890-1911. Included are diploma lists, grade sheets, examination questions, examination questions with corresponding set of students' answers, pass cards, senior certificate lists, an admissions application, entrance examinations, curriculum materials, and some documents for the class of 1890. Also, records of the New York State Library School Association, Incorporated. In addition to letters from such prominent American librarians as Katharine L. Sharp, Joseph Wheeler, Ralph Munn, and James I. Wyer, there are minutes, reports, memoranda, and printed documents, including the Association's constitution. There is a scrapbook of blanks and forms used in the executive departments of U.S. libraries in 1893, mounted by the N.Y. State Library School for the American Library Association World's Columbian Exposition Comparative Library Exhibit (Chicago, 1893). Also, files of the school consisting of course materials, exams, publications of the School, student records, admission files, class lists and rankings, and some related correspondence.

1992 Addition: Administrative records of the school consisting of correspondence, student records, including card files containing the citation of bibliographies and theses submitted by students, as well as "community studies" covering the libraries of various regions of the world. There are also records of the NYSLS Association consisting of correspondence, minutes of meetings, constitution, financial records and a selection of photographs of prominent librarians, 1886-1967.

Using the Collection

Rare Book and Manuscript Library

Restrictions on Access

This collection is located on-site.

Material in Boxes 1 and 2 is charred and has been microfilmed: Reader must use microfilm. Originals are not to be used unless the particular frame or frames needed are illegible.

Scrapbook in Box 4 is charred and is very fragile.

Terms Governing Use and Reproduction

Single photocopies may be made for research purposes. The RBML maintains ownership of the physical material only. Copyright remains with the creator and his/her heirs. The responsibility to secure copyright permission rests with the patron.

Preferred Citation

Identification of specific item; Date (if known); New York State Library School records; Box and Folder; Rare Book and Manuscript Library, Columbia University Library.

Related Material-- at Columbia

New York State Library School Register is in the K. Brown collection, Rare Book & Manuscript Library.

Librarians' Portraits Collection. Columbia University Libraries.

Melvil Dewey Papers. Columbia University Libraries.

Accruals

Materials may have been added to the collection since this finding aid was prepared. Contact rbml@columbia.edu for more information.

Alternate Form Available

Material in Boxes 1 and 2 is charred;: Microfilm available.

Immediate Source of Acquisition

Source of acquisition--Columbia University School of Library Service. Method of acquisition--Gift; Date of acquisition--1971. Accession number--M-71.

Photographs & printed misc: Source of acquisition--School of Library Service. Method of acquisition--Transfer; Date of acquisition--1992. Accession number--M-1992.

About the Finding Aid / Processing Information

Columbia University Libraries, Rare Book and Manuscript Library

Processing Information

Cataloged Christina Hilton Fenn 08/--/1989.

Photographs & printed misc Processed HR 06/13/1997.

Revision Description

2009-06-26 File created.

2012-11-29 XML document instance created by Catherine C. Ricciardi

2019-05-20 EAD was imported spring 2019 as part of the ArchivesSpace Phase II migration.

Subject Headings

The subject headings listed below are found in this collection. Links below allow searches at Columbia University through the Archival Collections Portal and through CLIO, the catalog for Columbia University Libraries, as well as ArchiveGRID, a catalog that allows users to search the holdings of multiple research libraries and archives.

All links open new windows.

Genre/Form

Heading "CUL Archives:"
"Portal"
"CUL Collections:"
"CLIO"
"Nat'l / Int'l Archives:"
"ArchivedGRID"
Applications Portal CLIO ArchiveGRID
Bibliographies Portal CLIO ArchiveGRID
Card files Portal CLIO ArchiveGRID
Constitutions Portal CLIO ArchiveGRID
Examinations (documents) Portal CLIO ArchiveGRID
Forms (documents) Portal CLIO ArchiveGRID
Lists (document genres) Portal CLIO ArchiveGRID
Memorandums Portal CLIO ArchiveGRID
Newsletters Portal CLIO ArchiveGRID
Notes (documents) Portal CLIO ArchiveGRID
Photographs Portal CLIO ArchiveGRID
Reports Portal CLIO ArchiveGRID
Seals (artifacts) Portal CLIO ArchiveGRID
diplomas Portal CLIO ArchiveGRID
minutes (administrative records) Portal CLIO ArchiveGRID

Subject

Heading "CUL Archives:"
"Portal"
"CUL Collections:"
"CLIO"
"Nat'l / Int'l Archives:"
"ArchivedGRID"
College teachers Portal CLIO ArchiveGRID
Librarians Portal CLIO ArchiveGRID
Librarians -- Societies, etc Portal CLIO ArchiveGRID
Librarians -- United States Portal CLIO ArchiveGRID
Library education -- New York (State) Portal CLIO ArchiveGRID
Library schools -- New York (State) -- Albany Portal CLIO ArchiveGRID
Munn, Ralph, 1894-1975 Portal CLIO ArchiveGRID
Portraits Portal CLIO ArchiveGRID
Scrapbooks Portal CLIO ArchiveGRID
Sharp, Katharine L. (Katharine Lucinda), 1865-1914 Portal CLIO ArchiveGRID
Wheeler, Joseph Lewis, 1884-1970 Portal CLIO ArchiveGRID
World's Columbian Exposition (Location of meeting: Chicago, Ill.). Date of meeting or treaty signing: (1893 :.) Portal CLIO ArchiveGRID
Wyer, J. I. (James Ingersoll), 1869-1955 Portal CLIO ArchiveGRID

External users and Columbia affiliates may view materials on-site at RBML. Due to COVID-19 restrictions, only Columbia affiliates may view materials on-site at Avery, Starr, and Burke. After clicking 'Submit Request', users will login with their UNI and password (Columbia affiliates) or their special collections account (external users). Appointments are required and will be arranged according to each individual repository's policy.


Series I, 1890-1913, undated



Box 4 American Library Association World's Columbia Exposition Comparative Library Exhibit--Blanks and Forms Used in the Executive Departments of the Various Libraries in the United States,, 1893

(1 Scrapbook. Scrapbook was charred by fire and is very fragile.)



Box 3 Application for Admission


Box 3 Change in Curriculum


Box 3 Class of 1890--Minutes, Registers, etc.


Box 3 Curriculum Materials for Cataloging and Acquisitions



Box 1 Diplomas arranged by faculty and class


Box 1 Diplomas arranged in chronological order



Box 3 Entrance Questions


Box 3 Exam Questions, 1890-1892



Box 1 Examination Questions


Examination Questions and Students' Answers


Box 1 #1-12


Box 1 #13-28



Box 2 Grade Sheets, (6 Folders)



Box 3 Miscellaneous


New York State Library School


Box 3 Association, Inc.


Box 3 Advisory Board Reports, 1907-1913


Correspondence


Box 3 1895


Box 3 1906-1926


Box 3 1927


Box 3 1928


Box 3 1929


Minutes


Box 3 1894-1923


Box 3 1924-1928


Box 3 1928-1931


Box 3 Printed Documents, including Constitution


Box 3 Reports, Memos



Box 2 Pass Cards

Series II: 1981 Addition, 1887-1957, undated



Box 53 Association of the New York State Library School Files, 1945-1957



Box 54 Association of the New York State Library School Files, 1945-1957


Documentary History


Chronological File

(Course materials with some related correspondence)



Box 5 1887-1911

(Box 5 contains general files; the rest of the files are arranged chronologically by semester and sub-arranged by course title)



Box 6 1887-1911



Box 7 1887-1911



Box 8 1887-1911



Box 9 1887-1911


1911-1915


Box 9 1911-1912



Box 10 1912-1913



Box 11 1914-1915


1915-1921



Box 12 1915-1917



Box 13 1917-1919



Box 14 1919-1921



Box 15 1919-1921


1921-1926



Box 16 1921-1922



Box 17 1923-1926



Box 18 1924-1925



Box 19 1924-1925



Box 20 1925-1926


Miscellaneous Files

(Unsorted; partially identified)



Box 35 Bookbinding



Box 36 Bookbinding



Box 21 Course Materials



Box 38 Course Materials



Box 39 Course Materials



Box 40 Course Materials



Box 41 Course Materials



Box 23 Library Buildings



Box 24 Miscellaneous Unsorted

(Box 24 includes Faculty Minutes Book, Volume 3, 1911-1924. Volumes 1-2 were destroyed in the 1911 fire.)



Box 25 Miscellaneous Unsorted



Box 26 Miscellaneous Unsorted



Box 27 Miscellaneous Unsorted



Box 28 Miscellaneous Unsorted



Box 29 Miscellaneous Unsorted



Box 31 Miscellaneous Unsorted



Box 32 Miscellaneous Unsorted



Box 33 Miscellaneous Unsorted



Box 37 Miscellaneous Unsorted



Box 22 Practice Work: Library Buildings

(Reports on tours of northeastern libraries)



Box 34 Students' Notes



Box 30 Student Ranking Sheets


Edna M. Sanderson Files

(Registrar at NYSLS, 1905-1919; Vice-Director, 1919-1926)



Box 49 Correspondence


Box 49 Course Materials



Box 50 Course Materials



Box 51 Course Materials



Box 52 Course Materials


Student Records



Box 42 Aik-Coo



Box 43 Cor-Has



Box 44 Hat-K



Box 44A L-Mac



Box 45 Mag-Rin



Box 46 Rob-Tha



Box 47 Tho-Yo



Box 48 Miscellaneous

Series III: 1992 Addition, 1886-1967, undated



Box 70 Administrative Records and Miscellaneous Correspondence

(Includes correspondence with Melvil Dewey and the text of the school song)


Alumni Collection



Box 78 Correspondence


Box 78 Lectures


Box 78 Memorabilia


Box 78 Register


Association Records



Box 71 Minutes of the Annual Meeting, 1924-1926



Box 72 Constitution


Box 72 List of Officers


Box 72 Minutes of Directors' Meetings, 1926-1966



Box 73 Treasurer's Reports


Box 73 Scholarships, Loans, Insurance, and Bequests



Box 74 Sample of Letterhead


Box 74 Miscellaneous Correspondence to, 1962


Box 74 Newsletters, 1926-1927


Box 74 Biscoe Photograph


Box 74 Class of 1890 Photograph, 1890



Box 75 Aluminum Seal of the Association


Box 75 Correspondence, 1963-1967


Box 75 Alumni Address Lists


Card Files



Box 77 Two Card Files

(Once file contains the alphabetized records of bibliographies and theses submitted for graduation requirements for NYSLS through 1902. The second file contains "community studies"-studies of library training in different nations and the states of the United States, arranged alphabetically.)


Hazeltine Books



Box 79 012 Miscellaneous


Box 79 015 Elementary Bibliography


Box 79 016 Bibliography


016-016.2


Box 79 Bibliography


Box 79 Philosophy


Box 79 Religion


Box 79 016.3-016.37 Sociology


016.394


Box 79 Holidays


Box 79 Birthdays


Box 79 Anniversaries


016.4-016.6


Box 79 Philology


Box 79 Science



Box 80 Useful Arts


Box 80 016.7-016-77 Art


Box 80 016.78 Music


Box 80 016.8 Literature



Box 81 016.9 History


Box 81 016.91-016.92 Hartford Public Library


Box 81 020.5-020-6 Library Associations. Library Periodicals


Box 81 020.7 Library Schools


Box 81 021-022 Foundations & Government; branches and delivery stations



Box 82 022 Library Buildings--Plans


Box 82 022 Library Buildings--Notes


Box 82 023-024 Government & Services; regulations for readers


Box 82 025.1 Executive



Box 83 025.2 Accession Notes, blanks


Box 83 025.2 Accession Notes and samples


Box 83 025.3 Cataloging, cataloging rules



Box 84 025.3 Advanced Cataloging


Box 84 025.4 Classification


Box 84 025.6 Loan Department, blanks


Box 84 025.7 Binding and Repair



Box 85 025.8 Shelf Department blanks


Box 85 027-027.6 Libraries


Box 85 028 Book collection


Box 85 028.5 Children's Reading


Box 85 029.1-029.3 Methods and labor savers


Box 85 029.5 Indexing



Box 86 029.6 Printing


Box 86 367-392 Miscellaneous


Box 86 500-600 Science, useful arts


Box 86 900 History


Oversized Materials

In two oversized boxes



Box Oversized Box Portraits of Librarians (Alumni and Others)


Box Oversized Box New York State Library School Building Interior Views


Photographs of Prominent Librarians



Box 76 American Library Association, 1886


Box 76 Bowker, Richard R.


Box 76 Coe, Ellen M.


Box 76 Cutter, Charles A.


Box 76 Dewey, Melvil


Box 76 Larned, Joseph


Box 76 Nelson, C. Alexander


Box 76 Peoples, William T.


Box 76 Poole, William F.


Box 76 Spofford, A.R.


Student Records, A-Z



Box 55 A-Bi



Box 56 Bi-Ch



Box 57 Cl-Dz



Box 58 E-Gilbert



Box 59 Gilchrist-Hazeltine



Box 60 Hermans-Jz



Box 61 K-Lz



Box 62 Mac-Metz



Box 63 Middleton-Noyes



Box 64 O'Brien-Proudfoot



Box 65 Pulliam-Rowse



Box 66 Toys-Snyder



Box 67 Spafford-Tz



Box 68 U-Wiggin



Box 69 Wigginton-Z

Series IV: 2005 Addition, 1913-1926, undated


Card Files on:



Box 4 Alumni lectures, etc.--Bishop-Richardson


Box 4 Alumni publications for annual printed lists, such as the Library School newsletter


Bibliography of alumni of the New York State Library School



Box 1 Abbot-Fenton



Box 2 Ferguson-Loomis



Box 3 Lord-Stockham



Box 4 Stange-Yust


Box 4 Bibliography of faculty of the New York State Library School--Biscoe-Williams


Buildings planned wholly or in part by alumni of the New York State Library School--Anderson-Yust


Box 4 1913-1918



Box 5 1919-1926



Box 4 Personal book plates of alumni--Adsit-Sutliff



Box 5 Publications of the School of Library Service, New York State Library School, Library School of the New York Public Library, Foreign, and Miscellaneous