Series II: Alphabetical Files, 1895-1998

Scope and content:

These files were received by the University Archives in July 1998. The files are alphabetically arranged office files from the Office of the Secretary with bulk dates ranging from 1967-1995; earlier dates usually refer to photocopies of earlier resolutions and correspondence collected by the office to answer a question posed in more recent years. Three files of "historical" materials were added to this collection in 2001 by staff members as they appear to date from the same time period as the other files and are of a similar nature. The files "Columbia Symbols," "Columbia's Name, Use of" and "Office of the Secretary - History" are listed alphabetically within this finding aid but can physically be found at the back of Box 15. With the exception of these three files just mentioned, none of the files have been refoldered, and none of the files have been weeded or have had metal fasteners removed as of June 2004.

Contents

Access and use

Parent restrictions:

All administrative records of the University are restricted for 25 years from the date of creation. Trustee materials are closed for 50 years after their creation.

The RBML cannot provide access to original time-based media material which has not been first been reformatted for preservation. Researchers are welcome to examine archival time-based media items and decide whether they wish to place an order for Audio/Video reformatting. If copyright and/or condition restrictions apply, it may not be possible to digitize a requested item. Please note that A/V reformatting is handled by an outside vendor and typically takes 6-8 weeks.

The following boxes are located offsite: Series II, IV-IX. You will need to request this material from the Rare Book and Manuscript Library at least three business in advance to use the collection in the Rare Book and Manuscript Library reading room.

Parent terms of access:
Reproductions may be made for research purposes. The RBML maintains ownership of the physical material only. Copyright remains with the creator and his/her heirs. The responsibility to secure copyright permission rests with the patron.
Location of this collection:
University Archives Home Page
6th Floor East Butler Library
535 West 114th Street
New York, NY 10027, USA
Before you visit:
Researchers interested in viewing materials in the RBML reading room must must book an appointment at least 7 days in advance. To make the most of your visit, be sure to request your desired materials before booking your appointment, as researchers are limited to 5 items per day.
Contact:
uarchives@columbia.edu